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WP3 Activity Reports 1-5

by as — last modified 2008-07-08 12:13

Work Package 3 (Project Management)



Progress Report 1: Activity Report

05.10.2005-30.06.2006

FORESEEN activities
 ACHIEVED activities
 Deviation
PM will include:
­ Building up the regional team, designation of a regional project manager and other specific functions within the team
- Management of this team and its tasks in coherence to the different work packages
­ Coordination of information within the regional team
- Coordination on / with the national level
­ Administration, documentation, financial services support, controlling
- Reporting in due time vis-à-vis the financial and the technical lead partner
Monthly reports to the lead partner

 Sorting out the possible regional partners
Bringing together the partners
Regional Team-meetings on content, financing, cooperation
Preparation for kick-off-meeting Hittisau
Preparation for 1st team meeting Brixen
Preparations for WP5 (collecting statistical data)

 Monthly reports as it was asked for didn’t work. Nevertheless for project management reasons we will try to hold a very short report period.
No further deviation
FORESEEN outputs and results ACHIEVED outputs and results Deviation
S. objectives; the regional teams of NENA build the basic units of the project. They have to be carefully established and well managed to assume the important function they have for either the whole project or the regions.
The PM should make sure that the networking made for the purpose of the NENA project, is maintained after the project is concluded. The regional structures developed in the project constitute a contact point for SMEs for further and future co-operations.

 Regional teams formed
Disposition of the finance and the work packages among the partners
Project Kick-off meeting in Hittisau 4th-5th of April 2006, Attendance: regional partners from Vorarlberg, Issues: introduction, expectations towards NENA, project administration (JTS), presentation of different WPs, excursion to local best practice examples, discussion of trans-national co-operation activities in small working groups, outlook

 Monthly reports (see above)



Progress Report 2: Activity Report

01.07.2006-31.10.2006

FORESEEN activities
 ACHIEVED activities
 Deviation
PM will include:
­ Building up the regional team, designation of a regional project manager and other specific functions within the team
- Management of this team and its tasks in coherence to the different work packages
­ Coordination of information within the regional team
- Coordination on / with the national level
­ Administration, documentation, financial services support, controlling
- Reporting in due time vis-à-vis the financial and the technical lead partner
Monthly reports to the lead partner

 Sorting out the possible regional partners
Bringing together the partners
WP7: work on the regional projects, regional team-meetings on content, financing, cooperation;
Preparation and Execution of the 1st team meeting in Bressanone (Italy) from the 3rd-5th July 2006
Preparation of the 1st progress report towards LP
Preparation and execution of WP5&WP8-meeting in Innsbruck on the 21st September 2006.
Preparation and execution of phone-conference on the 8th September 2006.
Preparation and Execution of the 2nd team meeting in Judenburg (Austria) from the 16th-18th October 2006
Preparation of the 2nd progress report for the LP


 Monthly reports as asked for didn’t work. Nevertheless for project management reasons we will try to hold a very short report period.
(Still the same as last reporting period)
A difficulty to receive FLC-confirmation – especially for the Italian partners the need of time is immense.
FORESEEN outputs and results ACHIEVED outputs and results Deviation
See. objectives; the regional teams of NENA build the basic units of the project. They have to be carefully established and well managed to assume the important function they have for either the whole project or the regions.
The PM should make sure that the networking made for the purpose of the NENA project, is maintained after the project is concluded. The regional structures developed in the project constitute a contact point for SMEs for further and future co-operations.

 Regional teams formed
Disposition of the finance and the work packages among the partners
1st team meeting in Bressanone (Italy) from the 3rd-5th July 2006; Attendance: all partners except Lyon and Piemonte, Issues: introduction, Project management issues, WP5 state of affairs, WP4 presentation of PR concept, WP7 stage of affairs, WP 6 Introduction trans-national co-operation activities, excursion, general issues.

Phone-conference on the 8th September 2006, Attendance: all partners except Lyon, Piemonte, Switzerland; Issues: Feedback first reporting period, budgeting, preparation next meetings, necessary reports toward the LP, Partnership Lyon and Piemonte.

21st September 2006. WP5&WP8-meeting in Innsbruck, Attendance: Tyrol, Vorarlberg, South-Tyrol, CIPRA, Rosenheim; Issues: introduction, Welcome, core sector “Renewable energies”, core - sector “Wood”, Links to WP 8 and
WP 9

16th-18th October Meeting Judenburg (Austria). Attendance: all partners except Lyon; Issues: introduction, WP2, project management issues, WP7 state of affairs, WP6 detailing trans-national co-operation activities, WP8 introduction marketing strategies, WP5 report from the Innsbruck meeting, Excursion, WP9 establishing the NENA network, WP4 state of affairs, Steering committee decisions, outlook

 Monthly reports (see above)



Progress Report 3: Activity Report

01.11.2006-30.04.2007

FORESEEN activities
 ACHIEVED activities
 Deviation
PM will include:
­ Building up the regional team, designation of a regional project manager and other specific functions within the team
- Management of this team and its tasks in coherence to the different work packages
­ Coordination of information within the regional team
- Coordination on / with the national level
­ Administration, documentation, financial services support, controlling
- Reporting in due time vis-à-vis the financial and the technical lead partner
Monthly reports to the lead partner
 WP7: work on the regional projects, Management of the regional team and its tasks in coherence to the different work packages; Coordination of information within the regional team;
Preparation and execution of T-conferences on the 1st of December 2006, on the 18th of January 2007, and on the 8th of February 2007
Preparation and Execution of the 3rd team meeting in Turin (Italy) from the 26th – 28th of March 2007
Preparation of the 3rd progress report for the LP



 Monthly reports as asked for didn’t work. Nevertheless for project management reasons we will try to hold a very short report period.
(Still the same as last reporting period.)

A difficulty to receive FLC-confirmation – especially for the Italian partners the time needed is immense.
FORESEEN outputs and results ACHIEVED outputs and results Deviation
See objectives; the regional teams of NENA build the basic units of the project. They have to be carefully established and well managed to assume the important function they have for either the whole project or the regions.
The PM should make sure that the networking made for the purpose of the NENA project, is maintained after the project is concluded. The regional structures developed in the project constitute a contact point for SMEs for further and future co-operations.
 T-conference 1st of December 2006 (Attendance: all PPs except Lyon and Switzerland, Issues: 1. Introduction, 2. Feedback Progress Report 2, 3. Partner in France, 4. Trans-National Projects, 5. N+2 regulation, 6. NENA homepage)
T-conference 18th of January 2007 (Attendance: all PPs except Lyon and Slovenia, Issues: 1. New partner from France, 2. Trans-national activities, 3. Team Meeting in Turin, 4. WP 9 Workshops)
T-conference 8th of February 2007 (Attendance: all PPs except Lyon, Switzerland and Rosenheim, Issues: 1. Trans-national activities, 2. WP9 – Workshops, 3. Meeting Piemont)
Partner-meeting Turin (Attendance: all PPs except PP Lyon, Issues: 1. WP2 – Half-time, stage of affairs, 2. WP7, WP3 stage of affairs, 3. Reports on WP6 activities, 4. WP 6 NENA Exhibition, Ecopower, Evaluation of public buildings, NENA Event Turin, 5. WP9 (in connection with WP4) strategy and detailing, 6. WP5: first results, 7. WP2, Steering committee, decisions, 8. WP8 concept, budget)
WP 9

16th-18th October Meeting Judenburg (Austria). Attendance: all partners except Lyon; Issues: introduction, WP2, project management issues, WP7 state of affairs, WP6 detailing trans-national co-operation activities, WP8 introduction marketing strategies, WP5 report from the Innsbruck meeting, Excursion, WP9 establishing the NENA network, WP4 state of affairs, Steering committee decisions, outlook

 Monthly reports (see above)



Progress Report 4: Activity Report

01.05.2007-31.10.2007

FORESEEN activities
 ACHIEVED activities
 Deviation
PM will include:
­ Building up the regional team, designation of a regional project manager and other specific functions within the team
- Management of this team and its tasks in coherence to the different work packages
­ Coordination of information within the regional team
- Coordination on / with the national level
­ Administration, documentation, financial services support, controlling
- Reporting in due time vis-à-vis the financial and the technical lead partner
Monthly reports to the lead partner
 Regional partner meetings hold, work on the regional projects, management of the regional team and its tasks in coherence to the different work packages; Coordination of information within the regional team;
Clarifications with the funding officials, co-financing, distribution of joint costs, preparing the request of financial contribution from local stake holders
Preparation and execution of T-conferences on the 4th of May 2007 and on the 25th of June 2007.
Preparation and Execution of the 4th team meeting in Switzerland from the 22nd – 24th of October 2007
Preparation of the 4th progress report for the LP
Regular exchange on financial issues (budget) with LP and national contact points
Preparation and contribution to the activities in the different WPs and cooperation projects (eg, taking part on WP9 meeting, on NENA Bregenz event)



 Monthly reports as asked for didn’t work. At the partner meeting in Switzerland all partners reported their activities in detail. The same procedure will be made at the next partner meeting.

A difficulty to receive FLC-confirmation – especially for the Italian partners the time needed is immense.
FORESEEN outputs and results ACHIEVED outputs and results Deviation
See objectives; the regional teams of NENA build the basic units of the project. They have to be carefully established and well managed to assume the important function they have for either the whole project or the regions.
The PM should make sure that the networking made for the purpose of the NENA project, is maintained after the project is concluded. The regional structures developed in the project constitute a contact point for SMEs for further and future co-operations.
 3rd Progress Report
Regional activity reports, I&P reports, financial reports for the period May to October 2007. Estimates for the months left.
T-conference 4th of May 20071st (Memo, Attendance: all PPs except PPs Lyon, Rosenheim, Slovenia, Switzerland, Issues: 1 Event Bregenz, 2 Event Turin, 3 NENA-Network, 4 Reporting, 5 Next T-Conference, WP5 Results, Newsletter).
T-conference on the 25th of June 2007 (Memo, attendance all PPs except PPs Lyon, Bozen, Switzerland, issues: 1. Welcome, 2. NENA Bregenz, 3. WP9 Status quo, 4. WP5 Status quo, 5. Further common projects, 6. Meeting Switzerland, 7. Others).
NENA Bregenz 26th-28th of September 2007 (attendance all PPs except PP Lyon, Issues: 1 Reception exhibition with the topics Design and Timber, Design and Energy, Passive House, Renewable Energy; 2 Alpine Space Seminar „Energy Saving and Production as an Asset in the Alpine Space”; 3 Nena-Network foundation meeting; 4 „Discussion Dinners“; 5 Passive House Seminar; 5 Passive House Excursion; 5 Renewable Energy Excursion; 6 Innovation Prize Timber Construction)
Partner-meeting in Switzerland from the 22nd to the 24th of October 2007 (attendance all PPs except PP Lyon, Issues: Welcome, Reporting, Financial Figures, Common Future, NENA Network, Project Ideas, Financial Issues, Final reporting deadlines, NENA Event Turin: Participation at Restructura, 2nd NENA newsletter, Last partner-meeting in Slovenia, Closure).
 Monthly reports (see above)



Progress Report 5: Activity Report

01.11.2007-28.02.2008

FORESEEN activities
 ACHIEVED activities
 Deviation
PM will include:
- Building up the regional team, designation of a regional project manager and other specific functions within the team
- Management of this team and its tasks in coherence to the different work packages
- Coordination of information within the regional team
- Coordination on a national level
- Administration, documentation, financial services support, controlling
- Reporting in due time vis-à-vis the financial and the technical lead partner
Monthly reports to the lead partner

 Regional partner meetings held, work on the regional projects, management of the regional team and its tasks in coherence with the different work packages; Coordination of information within the regional team;
Clarification with the funding officials, co-financing, distribution of joint costs, preparing the request of financial contribution from local stake holders
Preparation of the 5th progress report and the final report for the LP
Regular exchange on financial issues (budget) with LP and national contact points
Preparation and contribution to the activities in the different WPs and cooperation projects (eg, taking part in WP9 meetings)
Preparation and execution of the partner-meeting in Slovenia from the 11th to the 13th of February 2008
Clarifications with the funding officials, co-financing
Distribution of joint costs
Common meeting
Preparing the request of financial contribution
5 independent organisations with their own focal point had to be co-ordinated a co-operation project was managed (Vorarlberg).
Discussions between the participating partners were necessary.
Joint work between the participating institutions like the Forestry Association, wood processors, the Energy Institute and the ARGE Renewable Energy was strengthened.



 Difficult to receive FLC-confirmation in time.
FORESEEN outputs and results ACHIEVED outputs and results Deviation
See objectives; the regional teams of NENA build the basic units of the project. They have to be carefully established and well managed to assume the important function they have for either the whole project or the regions.
The PM should make sure that the networking made for the purpose of the NENA project, is maintained after the project is concluded. The regional structures developed in the project constitute a contact point for SMEs for further and future co-operations.
 5th progress report and final report (in cooperation with LP)
Regional activity reports, I&P reports, financial reports including cost estimates.
Network meeting on WP9 in Innsbruck on the 13th and 14th of December (attendance all PPs except PP Lyon, Rosenheim, Styria, Rhonealp, Switzerland; Agenda: Welcome, Introduction, future common project ideas, reflection, editing the contents, work plan for a common project application)
Network meeting on WP9 in Zurich on the 14th of January 2008 (attendance all PPs except PP Lyon, Styria, Rosenheim; Agenda: Welcome, Expression of Interest for NENA 2, NENA-Memorandum of Understanding, Electing a NENA chairperson, Defining the NENA network office, Defining the network activities for 2008 in relation to NENA 2 and apart from NENA 2, Final statements, outlook
Steering committee-meeting in Slovenia (attendance all PPs except PP Lyon; Agenda: Welcome, Reporting, Working groups, Inputs to NENA Network, Discussion NENA Network, Press conference, Lessons Learned, Final comments)
Continuous information flow with JTS and MA.
Closure of the project.

 no



Final Activity Report

26.06.2008
activities carried out
 accumulated outputs and results
 Deviation
Sorting out the possible regional partners

Bringing together the partners
Regional Team-meetings on content, financing, cooperation
Preparation for kick-off-meeting Hittisau
Preparation for 1st team meeting Brixen
Preparations for WP5 (collecting statistical data
 Regional teams formed
Disposition of the finance and the work packages among the partners
Project Kick-off meeting in Hittisau 4th-5th of April 2006, Attendance: regional partners from Vorarlberg, Issues: introduction, expectations towards NENA, project administration (JTS), presentation of different WPs, excursion to local best practice examples, discussion of trans-national co-operation activities in small working groups, outlook
 Monthly reports as it was asked for didn’t work. Nevertheless for project management reasons the partner tried to hold a very short report period and put the results on the NENA-homepage.
activities carried out
 accumulated outputs and results
 Deviation
Sorting out the possible regional partners
Bringing together the partners
WP7: work on the regional projects, regional team-meetings on content, financing, cooperation;
Preparation and Execution of the 1st team meeting in Bressanone (Italy) from the 3rd-5th July 2006
Preparation of the 1st progress report towards LP
Preparation and execution of WP5&WP8-meeting in Innsbruck on the 21st September 2006.
Preparation and execution of phone-conference on the 8th September 2006.
Preparation and Execution of the 2nd team meeting in Judenburg (Austria) from the 16th-18th October 2006
Preparation of the 2nd progress report for the LP
 Regional teams formed
Disposition of the finance and the work packages among the partners
1st team meeting in Bressanone (Italy) from the 3rd-5th July 2006; Attendance: all partners except Lyon and Piemonte, Issues: introduction, Project management issues, WP5 state of affairs, WP4 presentation of PR concept, WP7 stage of affairs, WP 6 Introduction trans-national co-operation activities, excursion, general issues.

Phone-conference on the 8th September 2006, Attendance: all partners except Lyon, Piemonte, Switzerland; Issues: Feedback first reporting period, budgeting, preparation next meetings, necessary reports toward the LP, Partnership Lyon and Piemonte.
 The CoE procedure needed too much time and cost too much. This was not expected.
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